Software FAQ - Blank Templates
1. What are Avery blank templates for Microsoft Word?
2. Where are Avery blank templates for Microsoft Word located? How do I receive them?
3. I can’t see the template layout when I open the file in Microsoft Word. How can I view the template layout?
4. What type of graphics can I insert into Avery Templates for Microsoft® Word?
5. How do I insert a graphic into a template?
6. How do I insert a photo in my Avery blank template for Microsoft Word?
7. What if I want to insert a different graphic format?
8. How do I replace a graphic in a template?
9. How do I move a graphic in a template?
10. How do I resize a graphic in a template?
11. What is the Avery Template Tab?
12. I can see the Avery Template Tab but the buttons are disabled. What is wrong?
Software FAQ - Design&Print Online
1. What is Avery Design & Print Online?
2. What software is required?
3. I want to use my own graphic on my design. Can I import my graphic?
4. How do I print a project on Avery Design & Print Online?
5. Can I save my design and make changes to it later?
6. I’m having problems with printing on Avery Design & Print Online. How can I get my project to print correctly?
1. What are the system requirements for DesignPro?
2. If I uninstall an older version of DesignPro and install a new version, will my old projects be removed?
3. When I start DesignPro, I receive a message about calibrating my printer? What should I do?
4. What is the difference between a Master tab and a product tab?
5. What graphic file formats are supported by DesignPro?
6. How do I insert a graphic in DesignPro?
7. What is the difference between the Size to Template and Set as Background commands in DesignPro?
8. What data types does DesignPro support?
9. What databases can I use with DesignPro?
10. How do I save an Excel file in dBASE III format so that I can import it into DesignPro?
11. What is ODBC and when do I use the “Open an External Database via ODBC” feature in DesignPro?
12. Can a Microsoft Word mail merge data file be used with DesignPro?
13. What types of bar codes can I create in DesignPro?
14. How do I create a bar code in DesignPro?
15. How do I create a serial number in DesignPro?
16. How do I create a serial number bar code in DesignPro?
17. Can I print on both sides of a product in DesignPro?
Software FAQ - Pre-designed templates
1. What are Avery Pre-Designed templates for Microsoft Word?
2. Where are Avery Pre-Designed templates for Microsoft Word located? How do I receive them?
3. How do I find out if a Pre-designed template is available for my product?
Software FAQ - Software for Mac
1. What solutions are available for Macintosh users to format and print Avery products?
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Software FAQ - Blank Templates |
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What are Avery blank templates for Microsoft Word?
Where are Avery blank templates for Microsoft Word located? How do I receive them?
I can’t see the template layout when I open the file in Microsoft Word. How can I view the template layout?
What type of graphics can I insert into Avery Templates for Microsoft® Word?
The following formats are supported:
- Enhanced Metafile (.emf)
- Graphics Interchange Format (.gif)
- Joint Photographic Experts Group (.jpg, .jpeg)
- Portable Network Graphics (.png)
- Microsoft Windows Bitmap (.bmp, .rle, .dib)
- Windows Metafile Graphics (.wmf)
- Tagged Image File Format (.TIFF)
- Encapsulated PostScript (.eps)
Note: Not all graphic formats are supported in older versions of Microsoft® Word.
How do I insert a graphic into a template?
Use the following steps to insert a graphic:
Select Insert >Picture onthe toolbar. (For Word 2007: From the Ribbon,select Insert). Select one of the following options:
Clip Art: If you want to use one of theimages in the Word clip art gallery.
From File:(For Word 2007: From the Ribbon,select Picture). If you want to browse your system to find an image.
The Insert Picture dialog box appears.
Tip: For versions other than Word 2007 - At the top of the Insert Picture dialog box, click the Views
icon and select Thumbnails tosee to see your image files.
Under Files of type, select All Pictures orselect the specific type of file you want to insert. (All
Pictures is the default setting in Word 2007).
Locate and select the image you want to insert.
To add the image to your design, click Insert. The image is inserted in the design.
How do I insert a photo in my Avery blank template for Microsoft Word?
To insert a photo in an Avery blank template for Microsoft® Word, place the cursor in the cell. Select
Insert > Picture > From File (For Word 2007: From the Ribbon, select Picture). Locate your photo and click Insert. Before making any adjustments, click the photo, select Format >Picture (For Word 2007: From the Ribbon, select Format ) and follow these instructions for your version of Microsoft® Word:
Word 2007: Click Text Wrapping. Select In Front of Text. Then click Position. Click More Layout Options. Select Allow overlap. Click OK. (These are default settings in Word 2007).
Word 2002/XP and 2000: Click the Layout tab.Under Wrapping style,select In front of text. Under Horizontal alignment, select Other. (Word 2002/XP only:Click the Advanced button. Click the Picture Position tab.Under Options click the check box for Allow overlap. Click OK.)Click OK.
Word 97: Click the Position tab.Check Float over text only and uncheck all others. Click the Wrapping tab and select None.Click OK.
These settings allow you to easily resize, move and copy the photo as desired. To resize and maintain proportions, click and drag a corner handle of theframe. To move, click and drag the photo or use Ctrl the arrow keys.
What if I want to insert a different graphic format?
Use the following steps to insert a different graphic format:
Press the Alt Print Screen buttons to get a screen shot of the image.
Paste the image into Microsoft® PowerPoint®.
Right click the image and select Save as Picture.
Type in a File name andselect a destination, if necessary. Click Save.
Note: The file is saved with a .png extension.
Insert the image in your design.
How do I replace a graphic in a template?
Use the following steps to replace a graphic:
To replace a graphic in the design, click the image to select it.
Select Insert >Picture on the tool bar. (For Word 2007: From the Ribbon,select Insert). Select one of the following options:
Clip Art: If you want to use one of the images in the Word clip art gallery.
From File:(For Word 2007: From the Ribbon,select Picture). If you want to browse your system to find an image.
The Insert Picture dialog box appears.
Tip: For versions other than Word 2007 - At the top of the Insert Picture dialog box, click the Views
icon and select Thumbnails tosee to see your image files.
Under Files of type, select All Pictures orselect the specific type of file you want to insert. (All Pictures is the default setting in Word 2007).
Locate and select the image you want to insert.
To add the image to your design, click Insert. The image is inserted in the design.How do I move a graphic in a template?
Use the following steps to move a graphic:
Click the graphic and hold until the mouse pointer changesto the Move icon (four arrows).
Click and drag the graphic to the new location.
Tip: You can also use Ctrl the arrow keys on the keyboard to move or nudge the graphic.
Release the mouse to complete the move.
How do I resize a graphic in a template?
Use the following steps to resize a graphic:
When a graphic is selected, an object frame with eight handles appears. If the handles are white, you can resize the object by doing the following:
Click a handle and hold until the mouse pointer changes to the Vertical, Horizontal or Diagonal
resizing icon.
Click and drag the handle to increase or decrease the size of the graphic, and then release the mouse.
Note: You can also resize the graphic by right clicking the graphic and selecting the Format Picture item in the menu. Click the Size tab and make your changes. (For Word 2007, right click and select Size).
Tip: If you select and delete the graphic “anchor” that positions a graphic, the graphic will also be deleted. Click Undo to restore the graphic.
What is the Avery Template Tab?
1. Theme – Allows you to change the overall design of the entire document, including colors, fonts, and effects. In addition to selecting a different theme, you can do the following:
• Reset to Theme from Template – Resets the template to the original template theme if any changes have been made.
• More Themes on Microsoft Office Online – Provides other theme options from Microsoft®.
• Browse for Themes – Opens previously saved template themes.
• Save Current Theme – Saves changes made to a template theme which can be used again.
2. Alignment – Aligns the text within the template to different positions within the label or card.
3. Sheets – Adds a new page with the same template information as page 1.
4. Pictures – Makes it easier to work with the pictures in your project.
• Change All Pictures – Replaces all the pictures in your project at once.
• Resize All Pictures – Resizes all the pictures in your project at once.
• Change Selected Pictures – Changes only the selected pictures in your project at once.
• Remove All Pictures – Removes all the pictures in your project at once.
5. Addresses – Allows you to enter mailing address information in your project.
• Same Address – Allows you to enter the same address information on each label/card without having to re-type it.
• Different Addresses – Shows an address placeholder so you can type a different address on each label/card.
• Left Align – Aligns all addresses to the left.
• Center – Centers all addresses horizontally.
• Right Align – Aligns all addresses to the right.
6. Return Addresses – Allows you to enter return address information in your project.
• Same Return Address – Allows you to enter the same return address information on each label/card without having to re-type it.
• Different Return Addresses – Shows a return address placeholder so you can type a different return address on each label/card.
• Left Align – Aligns all return addresses to the left.
• Center – Centers all return addresses horizontally.
• Right Align – Aligns all return addresses to the right.
7. Ship to Addresses – Allows you to enter shipping address information in your project.
• Same Ship to Address – Allows you to enter the same shipping address information on each label/card without having to re-type it.
• Different Ship to Addresses – Shows a shipping address placeholder so you can type a different return address on each label/card.
• Left Align – Aligns all shipping addresses to the left.
• Center – Centers all shipping addresses horizontally.
• Right Align – Aligns all shipping addresses to the right.
8. Business Cards – Allows you to create business card projects.
• All Cards the Same – Allows you to enter the same business card information on each card without having to re-type it.
• Each Card Different – Shows placeholders so you can type different information on each business card.
• Left Align – Aligns all text on the business cards to the left.
• Center – Centers all text on the business cards horizontally.
• Right Align – Aligns all text on the business cards to the right.
9. More from Avery – You have the following options when you select this feature:
• Visit Avery.com – Visit the Avery web site.
• More Templates – Find more templates you can use with Microsoft® Office Word 2007.
• About This Template – Open a web page with legal information about this template.
• Template Help – Open a web page with help on using this template.
I can see the Avery Template Tab but the buttons are disabled. What is wrong?
Click the Options button of the Security Warning Macros have been disabled message. Select Enable this content. Click OK.
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Software FAQ - Design&Print Online |
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What is Avery Design & Print Online?
I want to use my own graphic on my design. Can I import my graphic?
How do I print a project on Avery Design & Print Online?
Can I save my design and make changes to it later?
• The File Download dialog box appears.
• Click Save.
• In the Save As dialog box, name the file. Make a note of where the file is saved to so that you can find it in the future.
• Click Save.
• A reusable version of your design is now saved to your local hard drive.
When returning to Avery Design & Print Online, click the SAVED PROJECT button on the Start page. You can now open your saved design and edit it in Avery Design & Print Online.
I’m having problems with printing on Avery Design & Print Online. How can I get my project to print correctly?
• Adobe Reader 5: Page Scaling should be set to None. The Auto-Rotate and Center and Choose Paper Source by PDF page size options should be unchecked.
• If your project still does not print within the lines, click the Troubleshooting button on the Print Your Project page. This will take you to the Troubleshooting page, where you can reposition the vertical and horizontal printing margins of your project. Before repositioning, print your project on plain paper first and compare it to your product to determine how much repositioning is needed.
• When you have entered in the proper margins, reprint on plain paper and compare it to your product sheet. You should not need to reposition again, since this information is saved on your computer and used each time you return to Avery Design & Print Online.
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Software FAQ - DesignPro |
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What are the system requirements for DesignPro?
• Microsoft® Windows VistaTM, Windows XP® (Service Pack 2), Windows 2000®, Windows Me®, Windows NT® 4.0 with Service Pack 6a or later, Windows 98® with Y2K update 2 or later
• Internet Explorer 4.01 with Service Pack 2 or later
• PC with Intel® Pentium® or equivalent processor or faster
• 128 MB of RAM or higher
• 200 MB minimum available hard-disk space (800 MB recommended)
• 800 x 600 minimum screen resolution, 16-bit color or better
• 8x speed CD-ROM drive • Internet access required to update templates and clip art from the Avery Web site. User is responsible for all Internet access fees and phone charges.
If I uninstall an older version of DesignPro and install a new version, will my old projects be removed?
When I start DesignPro, I receive a message about calibrating my printer? What should I do?
1. Click Yes to open the Print Output Calibration dialog box. (Or to open the Print Output Calibration dialog box from the Design screen, select File > Calibrate Printer.)2. With the Print Output Calibration dialog box open, select your printer from the pull-down list box. If using more than one printer with DesignPro, you will need to calibrate each printer.
3. Click Paper Size and select Letter. (A4 is the international standard.)
4. Select Portrait and click Print Calibration Sheet. Follow the instructions on the printed sheet and type the calibration values in the fields provided.
5. Select Landscape and click Print Calibration Sheet. Follow the instructions and type the calibration values. Note: Not all printers will require adjustment. If your printer aligns correctly, simply leave the calibration set to the default settings. If no settings are changed, “the printer has not been calibrated” may still appear in the dialog box and you may receive a message about calibrating your printer when using DesignPro. Click Cancel if this message appears.
6. Click OK when finished. The selected printer has been calibrated.
What is the difference between a Master tab and a product tab?
To use the Master tab
The Master tab represents a master label or product panel (label, card, divider tab) and is bright red when active. The Master tab cannot be deleted or moved. Use the Master tab to create identical labels or product panels or to create labels or product panels with shared information, such as a company logo. Click the Master tab to activate it.
Text, shapes, or images (objects) placed on the Master tab are shared objects and appear on all tabs. These objects can only be selected and edited from the Master tab. Right-click the Master tab to rename it or add a new product tab. Master tab objects are placed behind product tab objects in your design. Certain objects, such as Serial Number, Date and Time stamp, and database fields can only be inserted and edited on the Master tab.
To use the product tabs
The product tabs represent the individual labels or product panels on the sheet and are bright yellow when active. A product tab is created and numbered consecutively each time a tab is added to your project. The product tabs represent the individual panels (label, card, divider tab) on the sheet. You can add up to 1,000 tabs for each project.
Product tabs are renamed according to the type of template selected. Product tabs for a label template are named Label 1, Label 2, Label 3…; for a divider template they are named Tab 1, Tab 2, Tab 3… and so forth. Use the product tabs to create entirely different labels or panels, or to add label- or panel-unique information. Click a product tab to activate it.
Text, shapes or images (objects) placed on a product tab will appear on that tab only. Any objects previously placed on the Master tab are shared objects and will appear on all tabs.
Right-click a product tab to add a new tab or to copy, delete, or rename the active tab. Move product tabs to change their order on the printed sheet. To do this, click the tab and drag it along the Tab Bar to the new location. A small arrow indicates the current insert position.
What graphic file formats are supported by DesignPro?
*Some limitations exist for this file format. For more details consult the DesignPro Help file.
How do I insert a graphic in DesignPro?
There are two ways to add images, logos and clipart to your design. The file must be in a format supported by DesignPro (BMP, WMF*, TIF*, JPG, PCX, EPS, PCD, TGA, WPG*, IMG*).
Open your DesignPro project and follow either of these instructions:
1. To select one of your own graphics, click the Image From File button on the Vertical toolbar. This opens the Insert Picture dialog box. Locate and select your graphic file and click Insert; or
2. To select an image from the DesignPro Clipart Gallery, click the Clipart Gallery button on the Vertical toolbar. Locate and select a file from the Clipart Gallery folders and click OK.
*Some limitations exist for this file format. For more details consult the DesignPro Help file.
What is the difference between the Size to Template and Set as Background commands in DesignPro?
Size to Template adjusts the size of an object to the size of the label template.
Set as Background converts an object into a background object and fits the object to the size of the template. Once a background object is created it can only be removed by deleting it (Layout > Delete Background). Each tab (Master/Label) can have only one background object. A previous background object will be replaced each time this command is used.
What data types does DesignPro support?
• Text: dBASE data type Character for strings of fixed length (ASCII characters). The maximum field length is 255 characters.
• Number: dBASE data type Numeric contains integers with the characters 0 to 9 and algebraic signs.
• Decimal: dBASE data type Numeric contains floating point numbers (e.g. 42.12345). Permitted characters are algebraic signs, decimal delimiters and the characters 0 to 9. The maximum field length is 255 characters. Up to 15 decimal places including decimal delimiters can be processed. The decimal delimiter must be entered in accordance with the system settings.
• Date: dBASE data type Date. The date is entered in accordance with the abbreviated format set in the system settings. Years entered as two digits are treated as full years. Years written as two digits from 30 upwards (inclusive) are prefixed with 19 (1930 – 1999); Values up to and including 29 are prefixed with 20 (2000 – 2029). An error message appears if an incorrect date is entered (for example, if the date does not exist).
Databases that contain other field data types can be used in DesignPro. However, only fields of the data types listed above can be inserted. If a data type is not supported, the field is not displayed in the Edit Database dialog box (Database > Edit).
What databases can I use with DesignPro?
How do I save an Excel file in dBASE III format so that I can import it into DesignPro?
1. Open the Excel database file.
2. Review the spreadsheet. The spreadsheet must be set up correctly for a successful conversion to dBASE III format. Verify that the information you want is on the first worksheet only; the field names are in the first row and begin in Row 1, Column A; the entries begin in Row 2; and the column widths are wide enough to display all of the text in the columns.
3. In Excel, select File > Save As. In the Save As dialog box, select the location for the dBASE version of your file and rename it, if desired. From the Save as type pull-down list box, select DBF 3 (dBASEIII). Click Save.
4. A message appears notifying you that the selected file type does not support workbooks that contain multiple sheets. Click OK to save the file in dBASE III format.
5. Close the Excel file. You may receive another Microsoft Excel message at this time. Select the option that will keep the existing file format without saving changes in the Excel format. This will maintain the file in dBASE III format. Note: If you are returned to the Save As dialog box after making your selection, you chose the wrong option. Click Save again and select the opposite answer. When saved correctly, the file should close with no further messages or dialog boxes presented.
What is ODBC and when do I use the “Open an External Database via ODBC” feature in DesignPro?
Can a Microsoft Word mail merge data file be used with DesignPro?
1. Open Microsoft® Excel. Select File > Open.
2. The Open dialog box appears. Under Files of type, select Access Databases.
3. Locate and select your Microsoft® Word 2002/XP merge data file and click Open.
4. Verify that the column width for each of the fields is set wide enough so that all of the entries in the column are visible.
5. Select File > Save As.
6. In the Save As dialog box, select the location for the dBASE version of the file. Rename the file. From the Save as type pull-down list box, select DBF 3 (dBASEIII). Click Save.
7. A Microsoft® Excel message appears asking if you want to keep the workbook in this format. Click Yes to keep the file in dBASE III format.
8. Close the file. If a message appears asking if you want to save the changes, click No to keep the file in dBASE III format. The file closes.
9. Open DesignPro and select the project for your mail merge. If using a Pre-Designed Layout, delete or move any objects from the Master and Label tabs that will be in the way of the fields and merged data.
10. Click the Master tab to select it. Database fields can only be inserted on the Master tab.
11. Select Database > Open.
12. Click Open a dBASE III Database.
13. The Open dBase Database dialog box appears. Locate and select the dBASE III file you just saved.
14. Click Open. If no further messages appear, the file is now linked to the project and the database options will be available.
15. Select File > Insert Field to begin inserting database fields.
What types of bar codes can I create in DesignPro?
How do I create a bar code in DesignPro?
1. Select Insert > Bar Code from the menu or click the Bar Code button on the Vertical toolbar.
2. Place the cursor where you want the bar code to begin. Click and drag to draw a rectangle and release the mouse.
3. Click inside the object to type your bar code information.
4. To change the bar code type and settings, right-click the bar code object and select Barcode Parameters.
5. The Bar Code dialog box appears. Change the settings as desired. Click Help for additional information.
6. When satisfied with the settings, click OK to close the Bar Code dialog box.
How do I create a serial number in DesignPro?
1. Select the Master tab. Serial numbers can only be inserted on the Master tab.
2. Select Insert > Serial Number from the menu or click the Insert Serial Number button on the Vertical toolbar.
3. The Serial Number dialog box appears. Select the Serial Number Type and enter the desired settings.
4. When all settings have been entered, click Insert. The serial number field is inserted.
How do I create a serial number bar code in DesignPro?
1. Select the Master tab. Serial numbers can only be inserted on the Master tab.
2. First create the bar code object. Select Insert > Bar Code from the menu or click the Bar Code button on the Vertical toolbar.
3. Place the cursor where you want the bar code to begin. Click and drag to draw a rectangle and release the mouse.
4. Click in the bar code object and select Insert > Serial Number from the menu or click the Insert Serial Number button on the Vertical toolbar.
5. The Serial Number dialog box appears. Select the Serial Number Type and enter the desired settings.
6. When all settings have been entered, click Insert. The serial number field has been entered in the bar code object.
Can I print on both sides of a product in DesignPro?
Note: Before printing, review any special instructions included in the Avery product package, such as dry time. Also, review your printer literature to determine how to reinsert a sheet for two-sided printing. Test print on a plain sheet of paper first.
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Software FAQ - Pre-designed templates |
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What are Avery Pre-Designed templates for Microsoft Word?
Where are Avery Pre-Designed templates for Microsoft Word located? How do I receive them?
How do I find out if a Pre-designed template is available for my product?
Under the section ‘Three ways to find Pre-Designed Templates’, select View By Product Category, View By Themes or View By Product Number.
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Software FAQ - Software for Mac |
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What solutions are available for Macintosh users to format and print Avery products?
• Avery DesignPro® Software for Mac® Computers
• Avery Design & Print Online
• Avery Templates for Microsoft® Office Word
• Alliance Partner Software Avery® DesignPro® Software for Mac® Computers
Design and print Avery labels, business cards, dividers, T-shirt transfers, greeting cards and more! With DesignPro Mac you can:
• Easily transfer customized designs across multiple products using the Snapshot Gallery • Simplify mailings by merging data from Address Book and Mail
• Add images from iPhoto® or choose from the large gallery of clip art images provided
• Import play lists from iTunes® to design your own CD labels and more DesignPro Mac is Mac® OS X Leopard® & Tiger® compatible and available to download for free at: avery.com/mac
Avery Design & Print Online Avery Design & Print Online includes support for over 400 of the most widely used Avery products including binders, cards, dividers, labels, name badges, photo paper and specialty products. You can select from over 500 pre-designed Avery Templates that provide a wide range of creative ideas and uses for Avery printable products. There are no downloads required with Avery Design & Print Online and best of all, it’s free.
Avery Design & Print Online supports Mac OS X. For more information, visit: avery.com/print Blank and Pre-designed Avery Templates for Microsoft® Office Word Avery offers both blank and pre-designed Avery Templates that can be used with Microsoft® Office Word versions for the Macintosh.
• Select from over 1,800 pre-designed Avery Templates at: avery.com/gallery or office.microsoft.com
• Select from over 300 blank Avery Templates to easily format a variety of different Avery products including labels, cards, dividers and more. Download them for free at: avery.com/library
• Avery also offers blank templates by e-mail for selected products.
Look in the Formatting & Printing Tips inside your Avery product package for additional information, or visit: avery.com/us/software/templates_byemail.html
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